Below are general answers to our most frequently asked questions and may vary for certain trips. The details for your specific program can be found in the program terms and conditions.
General Questions
Harvard Alumni Travels offers educational and enriching travel experiences to help alumni and friends of Harvard stay connected and engaged in lifelong learning.
No. While programs are designed for Harvard alumni and their companions, anyone is welcome to join.
No. Trip prices reflect the fair market value of the services provided. While net proceeds support Harvard’s nonprofit mission, no part of your payment qualifies as a charitable donation. Separate donations to the University may be tax deductible.
Land tours generally include 8–25 participants. Cruises range from 16 to 180 participants, depending on the ship size. “Harvard exclusive” trips are open only to Harvard travelers, while co-sponsored trips include participants from other institutions. Trip pages list group size and sponsors.
Trips are selected based on alumni interest, travel trends, and faculty expertise. Planning begins 18 months in advance and includes a mix of popular and unique destinations.
Harvard study leaders are typically current or retired faculty who volunteer their time to enrich the trip through lectures and group discussions. They travel with the group on daily excursions and join meals. Study leaders must be retired, on sabbatical, or otherwise available to travel.
Each trip includes a professional tour director and expert local guides. Larger trips may also be accompanied by HAA staff to support participants throughout the journey.
We will do our best to find a replacement. If not possible, lectures may be provided by local experts or co-sponsors on co-hosted tours. In rare cases of low enrollment, a Study Leader may not be provided. The program’s Terms and Conditions still apply.
Usually not. Some trips offer an air-inclusive package, and some include internal flights. Check individual trip pages and Terms and Conditions for details.
Yes. Most trips offer limited single accommodations for an additional fee. Early booking is strongly recommended. Availability is listed online; contact us if you'd like to join a waitlist.
Trips require a minimum number of participants and may be canceled if that number isn't met. However, co-sponsored cruises operate regardless of Harvard enrollment, and scheduled faculty participation may be adjusted in low-enrollment scenarios.
If canceled due to reasons not considered Force Majeure (e.g., political unrest, weather, health advisories), all payments will be refunded. If canceled due to Force Majeure, participants may receive a full or partial refund or credit toward future travel. Check individual trip pages and Terms and Conditions for details.
Family Programs are multi-generational experiences designed for travelers of all ages, usually recommended for children ages 5 and older. For other trips, contact us to discuss age-appropriate participation. All participants, including children, must pay full price unless otherwise noted.
Waitlist, Cancellation and Insurance
When a trip fills, you may join its waitlist at no cost. Cancellations sometimes occur—especially around final payment deadlines—and we contact waitlisted travelers on a first-come, first-served basis.
Policies vary by trip. Please review the Terms and Conditions on the trip page. All cancellations must be submitted via email. We will provide documentation for insurance claims if requested.
Yes, we strongly recommend it. You may use any provider you like. Our preferred provider is Redpoint Travel Protection. They offer early purchase benefits such as the pre-existing medical conditions exlusion waiver or the ability to upgrade to “Cancel for Any Reason” if purchased within 15 days of deposit. Other plans are also available.
Reservations and Payments
Some trips fill up quickly, especially for single rooms. If a trip is within 60 days of departure, availability is by request and may require full payment at booking. If we cannot confirm your spot, you’ll receive a full refund.
Click the “Register” button on the trip webpage and complete the secure form. A deposit is required to reserve your spot. Cruise travelers should indicate their top three cabin preferences. You’ll receive a confirmation email once registered.
Yes. Initial deposits must be made by major credit card. Final payment methods vary by tour operator—some accept credit cards, others may not.
You'll receive confirmation from Harvard Alumni Travels with a link to travel insurance. Your tour operator will follow up with a welcome email, final payment details, and travel preparation materials. Prior to departure, you'll receive a final trip packet with everything you need.
You may choose not to participate in certain activities, but trips are sold as packages. No discounts or refunds are provided for missed portions.
Activity Levels and Accessibility
Trips are rated on a 1–5 activity scale, listed on each trip webpage and on our Activity Ratings page. The "What to Expect" section provides additional details for each itinerary, including stairs, walking distance, climate, and more.
Accessibility varies by trip. Contact us to discuss your individual needs. Most trips require a companion if mobility assistance or specialized equipment is needed.